Tradeshow Booth Storage & Maintenance – Inside Look

Storing & Repairing a Tradeshow Booth – Behind the Scenes

Condit’s dedicated warehouse team services and stores custom exhibits before and after client tradeshows and other events. This is accomplished through a three-step procedure: master inventory, maintenance & inspection, and storage.

 

Goal – Managing Exhibit Inventory

The key to maintenance and tradeshow booth storage is documentation. This includes a number of spreadsheets, packets, and stickers – all in digital and physical format – assigned to every single Condit project.

The initial document is called the “Master Inventory.” It is a detailed list of every part and piece that comprises the booth.  This document is first created by the project manager following the initial booth build and subsequently updated for each event.

Here’s a portion of the master inventory from a sample client:

• 4- SECTIONS CEDAR FENCE FOR BACKWALL
• 4- BOTTOM BOARDS FOR WALL
• 2- 39″ X 39″ BEMATRIX FRAMES (ATTACHED TOGETHER 78″ X 39″)
• 39″ X 98″ BEMATRIX FRAME
• 19″ X 39″ BEMATRIX FRAMES
• TRASH CAN BLACK
• BASEPLATES FOR CEDAR FENCE WALL
• MAPLE LAMINATE COUNTERTOP
• SILVER STEMLIGHTS AND CORDS/PLUGS
• DIRECT PRINTED WHITE SINTRA COUNTER GRAPHICS (ONE CENTERED FOR FRONT, OFFSET IS FOR LEFT HAND SIDE)
• PLAIN WHITE SINTRA INFILL PANELS 19-1/2″ X 39″
• SINTRA INFILLS 39″ X 83″
• SINTRA CLEAT FOR PEACOCK SIGN MOUNT
• GREEN AND WHITE PANELS FOR COUNTER ASSEMBLY
• CEDAR PLANTER BOXES FOR BACKWALL
• WHITE FLOATING SHELVES

 

This master inventory document is the primary reference in shipping and receiving exhibit properties.

 

 

Result – Successful Tradeshow Exhibit Inspection & Maintenance

When the tradeshow booth returns to the Condit facility following an event, the warehouse team will schedule the M&I (Maintenance & Inspection).  While the booth property is not physically installed, all of the crates and pallets are staged, opened, and inspected.

Any damaged or missing items are noted and photographed on the M&I report.  It’s also common to separate any client-owned items (like product, literature, promotional giveaways, etc.) from the booth properties.

Upon completion, the booth is repacked, and the warehouse marks the properties as “HOLD” if action if required or “RTS” if ready to ship.

 

 

Prior to the next event, the Condit account manager will review the M&I report with the account executive and send off to our estimating team for pricing.  Line items will be included on the work order to execute required tasks.  The most common repairs are Bondo and paint to touch up chipped laminated panels and spot cleaning stains on carpet.

 

 

After any necessary repairs or replacements, we clean and re-pack your exhibit components in our handmade, custom crates. Rental properties are cleaned and returned to inventory as well.

 

Value – Turnkey Repair Service and Booth Storage

Our temperature-controlled storage facilities in Chicago and Denver are under the same roof as our manufacturing shop and administrative offices. This keeps your booth and other materials safe and secure. We diligently organize by aisle and section, which means that your property is easily accessible at any point.

The Condit shipping/receiving team and our warehouse staff are all certified forklift drivers, ensuring your booth components are expertly handled.

Our storage rate for standard crates and pallets is an industry-standard $0.25 per cubic foot.

Condit is also upgrading our inventory management system, formerly utilizing the program BackStage Pass, to ExhibitForce as well as exploring barcoding, RFID, and real-time GPS tracking solutions to optimize the exhibit storage experience for clients.

 

Looking to Repair, Maintain, or Store your Tradeshow Booth? We’ll Handle It!

In addition to our collaborative design process and expert manufacturing capabilities, Condit has a robust warehouse facility and a dedicated team of storage experts ready to ship, receive, and repair your exhibit properties. Contact us today!